Vacancy - Business Support Services Administrator

Vacancy - Business Support Services Administrator

This is a fantastic opportunity to work with growing business of 50+ staff to administer all facilities management and business support services - with great career potential.

Responsible for ensuring that the day to day running of the office is undertaken safely, efficiently and effectively, at all times with a can-do attitude and to support the staff.

  • Provide a positive working environment in each office, appropriate to organisational needs.
  • Overseeing and agreeing contracts and providers for services including utilities, cleaning, and technology etc.
  • Advising the business on increasing energy efficiency and cost-effectiveness.
  • Overseeing building projects, renovations or refurbishments.
  • Helping the business to relocate to new offices.
  • Drafting reports and making written recommendations.

The successful candidate will:

  • Coordinate and execute administrative activities for the support services including; Human Resources, Staff Inductions, training and communications.
  • Lean business processes and administration of quality marks (IiP and BSI)
  • Purchasing and maintaining inventory of office supplies and equipment in accordance with EduCare purchasing policies and budgetary guidelines.
  • Manage the day-to-day operations of the facility, including, but not limited to, office equipment (e.g. telephones, headsets, photocopiers, IT equipment, general repairs and installations, building service requests, facility inspections, etc.).
  • Correspond with management regarding issues including, but not limited to, fire, safety/code, security, locks, cleaning and emergencies.
  • Serves as facilities emergency response coordinator.
  • Act as the main point of contact between end users and contractors.
  • Coordinate the works of the contractors, such as desktop support, alarm systems, building maintenance, cleaning contractors.
  • Be responsible for Health and Safety - carry out staff induction training, floor walks and document accordingly.
  • Be proactive in logging jobs with helpdesk and manage through completion.

View the full job description

To submit an application, please submit your CV and covering letter addressed via email.

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